Candidate and client data handling.

1. Who We Are

H I T Human Resource Consultancy is a Dubai-based recruitment and HR consultancy. This Privacy Policy explains how we collect, use, store, share, and protect personal information submitted through our website, job portal, CV forms, employer inquiry forms, contact forms, and public HR tools.

2. Information We Collect

• Contact details such as name, phone number, WhatsApp number, email address, company name, designation, and inquiry details.
• Candidate details such as CV, work experience, skills, nationality, current location, preferred country, expected salary, notice period, and job interests.
• Employer hiring details such as requested position, staff count, salary range, benefits, joining date, industry, work location, and job description.
• Job portal account and application details, including login details, submitted applications, uploaded CV files, application status, notes, and recruitment communication.
• Technical data such as IP address, browser type, device information, page visits, form submission time, and basic security logs.
• Tool inputs entered into public calculators or CV tools. These are generally processed in the browser unless you submit a form or application.

3. Sensitive Documents and Recruitment Records

For recruitment, onboarding, visa, PRO, payroll, or HR support, we may request documents such as passport copy, visa copy, Emirates ID, education certificates, experience letters, photo, medical or fitness documents, and other employment-related records. Please do not upload or send sensitive documents unless requested by H I T for a specific recruitment, HR, visa, or onboarding purpose.

4. How We Use Personal Information

• To respond to candidate, employer, HR service, PRO, visa, immigration, and general inquiries.
• To review CVs, match candidates with job openings, create application records, and contact candidates about suitable opportunities.
• To process employer staffing requests, prepare shortlists, coordinate interviews, and support hiring decisions.
• To manage job portal accounts, applications, status updates, CV uploads, and recruitment records.
• To provide HR, payroll, onboarding, labour supply, training, consultancy, and documentation services requested by clients.
• To maintain website security, prevent misuse, troubleshoot technical issues, and improve public pages and tools.
• To comply with applicable legal, regulatory, accounting, audit, and recordkeeping obligations.

5. Legal Basis and Consent

We process personal information when you submit it voluntarily, request our services, apply for a job, use the job portal, ask us to contact you, or where processing is necessary for recruitment coordination, service delivery, legal compliance, security, or legitimate business administration. Where consent is required, you may withdraw consent by contacting us, subject to legal, contractual, or recordkeeping requirements.

6. Sharing of Information

• With H I T staff, consultants, and authorized internal users who need the information to handle your inquiry, application, or service request.
• With potential employers or clients when a candidate is being considered for a suitable vacancy or recruitment process.
• With service providers who support hosting, storage, email, messaging, file handling, CRM, payroll, or operational systems.
• With government authorities, PRO service channels, visa or immigration-related parties, or regulators when required for a lawful service or legal obligation.
• With professional advisers, auditors, or legal representatives where needed to protect rights, comply with obligations, or resolve disputes.

7. International Recruitment and Transfers

If you apply for overseas jobs or international recruitment opportunities, your information may be reviewed or shared with employers, recruitment partners, documentation channels, or service providers outside the UAE where needed for the recruitment process. We take reasonable steps to share only relevant information for the stated purpose.

8. CVs and Candidate Applications

Submitting a CV does not guarantee a job offer, interview, visa, or placement. We may retain your CV and application details so we can contact you about current or future vacancies that may match your profile. You can ask us to update or remove your CV from active consideration by contacting us.

9. Cookies and Browser Storage

The website may use essential cookies or local browser storage for login sessions, security, form behavior, app installation prompts, and user preferences. If analytics or marketing tools are added later, this policy and the Cookie Policy should be updated to explain those tools. You can control cookies through your browser settings.

10. Data Retention

We keep personal information only for as long as reasonably needed for recruitment, service delivery, candidate matching, employer communication, legal compliance, accounting, audit, dispute handling, and legitimate business records. CVs and job applications may be kept for future matching unless you ask us to remove them from active recruitment use.

11. Security

We use reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. No website, email, messaging app, or online storage system can be guaranteed completely secure, so please avoid sending unnecessary sensitive information.

12. Your Rights

• Request access to personal information we hold about you.
• Request correction of inaccurate or outdated personal information.
• Request deletion or restriction of personal information where legally possible.
• Ask us to stop using your information for recruitment communication or future job matching.
• Withdraw consent where processing is based on consent.
• Raise a privacy question or complaint using the contact details below.

13. Third-Party Links

The website may link to job portals, government websites, social platforms, map services, payment providers, or external resources. Those websites operate under their own privacy policies and terms. H I T is not responsible for third-party privacy practices.

14. Children and Minors

Our website and recruitment services are intended for adults seeking employment or companies seeking HR services. We do not knowingly collect personal information from children. If a minor's information is submitted by mistake, please contact us so we can review and remove it where appropriate.

15. Policy Updates

We may update this Privacy Policy when our services, website features, job portal, tools, legal requirements, or data handling practices change. The updated version will be posted on this page with a revised date.